Effective Date: 18th May, 2026

Welcome to VirtualMind Services (“we,” “our,” or “us”). We respect your privacy and are committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit https://virtualmind.services (the “Website”) and use our services.

1. Who We Are

VirtualMind Services is a two-person web development team based in Bengaluru, Karnataka, India. We provide services including:

• WordPress website development
• Figma to WordPress conversion
• Website redesign
• Website maintenance
• Performance optimization
• Security and malware removal
• Website migration
• SEO and Google Search Console setup
• Training and technical support

If you have any questions about this Privacy Policy, you can contact us at:

• Email: venkat@virtualmind.services
• WhatsApp: +91 99165 98295
• LinkedIn: https://www.linkedin.com/in/venkatesh-kumar-s-r-945b8821/
• Location: Bengaluru, Karnataka, India

2. Information We Collect

We may collect the following types of information.

Personal Information

When you contact us through our website, email, WhatsApp, or scheduling tools, we may collect:

• Name
• Email address
• Phone number
• Company name
• Website URL
• Project details
• Budget and timeline information

Technical Information

When you visit our website, we may automatically collect:

• IP address
• Browser type and version
• Device information
• Pages visited
• Referral source
• Date and time of visits

Cookies and Analytics Data

We may use cookies and analytics tools to understand how visitors use our website and improve user experience.

3. How We Use Your Information

We use your information to:

• Respond to inquiries
• Provide project estimates and proposals
• Deliver our services
• Communicate regarding ongoing projects
• Schedule consultations
• Send invoices and project updates
• Improve our website and services
• Monitor website performance and security
• Comply with legal obligations

4. Contact Forms and Scheduling Tools

If you submit a form or book a consultation through our website, your information may be processed by third-party tools such as:

• Zoho Forms
• Zoho Calendar
• Zoho Mail
• WordPress form plugins

These providers process your information in accordance with their own privacy policies.

5. Analytics and Tracking

We may use services such as Google Analytics and Google Search Console to understand website traffic and performance.

These services may collect anonymized usage data, including:

• Page views
• Session duration
• Device type
• Geographic region

You can opt out of Google Analytics using browser tools and extensions provided by Google.

6. Cookies

Cookies are small text files stored on your device to improve website functionality and analytics.

We may use cookies to:

• Remember preferences
• Measure site performance
• Analyze visitor behavior

You can disable cookies through your browser settings, although some features may not function properly.

7. How We Share Information

We do not sell or rent your personal information.

We may share information only with trusted third-party service providers when necessary to operate our business, including:

• Hosting providers
• Email service providers
• Payment processors
• Scheduling tools
• Analytics platforms

We may also disclose information when required by law.

8. Data Retention

We retain your information only as long as necessary to:

• Respond to inquiries
• Deliver services
• Maintain business records
• Comply with legal and tax requirements

Project-related communications and documents may be retained for administrative and support purposes.

9. Data Security

We take reasonable technical and organizational measures to protect your information, including:

• Secure hosting environments
• SSL encryption
• Strong password practices
• Restricted access to project information
• Regular software updates

However, no method of transmission or storage is completely secure.

10. International Users

Our services are available to clients worldwide. By using our website, you understand that your information may be processed in India and other countries where our service providers operate.

11. Your Rights

Depending on your location, you may have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information
• Withdraw consent
• Object to certain processing activities

To exercise these rights, contact us using the information provided below.

12. Third-Party Links

Our website may contain links to third-party websites, including LinkedIn, WhatsApp, Upwork, and other services.

We are not responsible for the privacy practices of those external websites.

13. Children’s Privacy

Our website and services are intended for business and professional use and are not directed to children under 13 years of age.

We do not knowingly collect personal information from children.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time.

Any changes will be posted on this page with an updated Effective Date.

15. Contact Us

If you have any questions or requests regarding this Privacy Policy, please contact us:

VirtualMind Services
Bengaluru, Karnataka, India
Email: venkat@virtualmind.services
WhatsApp: +91 99165 98295
LinkedIn: https://www.linkedin.com/in/venkatesh-kumar-s-r-945b8821/

Optional GDPR-Friendly Statement

If you are located in the European Economic Area (EEA), United Kingdom, or other jurisdictions with data protection laws, you may have additional rights regarding your personal information. We will respond to legitimate requests in accordance with applicable law.